If you only want to send auto replies to people who aren't from your company but are listed in your Outlook contacts, click to fill in the circle next to My Contacts only. If you want to send out-of-office automatic replies for every message you receive from people outside your company while you're away (including newsletters, spam and everything else) make sure circle next to Anyone outside of my organization is filled in. If you only want to send messages to senders from outside of your organization, leave the Insider My Organization box blank. Cut and paste your message from the Inside My Organization box to the Outside My Organization box, or create a different messages using the instructions in step No. If you also want to send out-of-office automatic replies for every message you receive while you're away (including newsletters, spam and everything else) click the Outside My Organization box. If you only want to send out-of-office messages to people within your company click OK to confirm your changes. You can use the List and Indent position options above the text field to create numbered or bulleted lists, and change the position of text in your automatic reply. 
You can use the Font, Font size and Font style options above the text field to customize the appearance of your automatic reply. In the Inside My Organization box, type your custom message. Next, you can create your custom out-of-office reply. If you want to set start and end times for when your out-of-office messages will begin and end, set the appropriate dates and times accordingly in the Start time and End time drop-down menus. In the Automatic Replies box that appears, click the circle to the left of the Send automatic replies option. Step 9: Click the OK button to close the Rules and Alerts dialog box.Īfter running this custom rule in the opened mail folder, all meeting responses including accepted meeting responses, declined meeting responses, and tentative meeting responses are deleted in a minute.How to send out of office automatic replies in OutlookĬlick the File tab at the top-left corner of the Outlook display.Ĭlick the box to Automatic Replies box to the immediate left of the Automatic Replies (Out of Office) text. (2) Check the option of Rule this rule now on messages already in “ your folder name” (1) Enter a name for this rule in the Step 1: Specify a name for this rule box 
Step 8: Click the Next button in the fourth Rules Wizard dialog box, and then in the last Rules Wizard dialog box you need to: If so, please check the option of move it to the specified folder, and then specify a folder with clicking the text of specified in the Step 7. Note: Apart from deleting these meeting responses, you can move meeting responses to a specified folder. Please check the option of delete it and then click the Next button in the third dialog box. Step 7: After clicking the Next button in the second Rules Wizard dialog box, you will get into the third one. Note: If you need to only remove one kind of meeting responses, such as the meeting acceptance, please add only the Accept Meeting Response into the Selected Forms. (5) Click the Close button to exit this dialog box. (4) Repeat the above (2) and (3) operations to add the form of Decline Meeting Response and the form of Tentative Meeting Response into the Selected Forms box. (2) Click to highlight the form name of Accept Meeting Response in the form name list (1) Click the Personal Forms box, and select the Application Forms from the drop down list Step 6: In the popping up Choose forms dialog box, see screen shot below: Step 5: In the second Rules Wizard dialog box, please check the option of use the form name form, and then click the text of form name. Step 4: In the new Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button. Step 3: In the Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. Note: If you are using Outlook 2007, please click the Tools > Rules & Alerts. Step 2: Click the Rules > Manage Rules & Alerts on the Home tab. Step 1: Shift to the Mail view, and open the mail folder that you will remove all meeting responses automatically from. Here we will guide you to create a rule and then remove all meeting responses from a specified mail folder automatically in Microsoft Outlook.
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